Oil Tank Supplies Limited gather and process your personal information in accordance with this privacy policy and in compliance with the relevant data protection Regulation and laws. This policy provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

Oil Tank Supplies Limited’s registered office is at Springhill Industrial Estate, Moreton-in-Marsh, Gloucestershire, GL56 9TP and we are a company registered in England and Wales under company number 1005691, and act as the Data Controller when processing your data. Our designated Appointed Person is Steve Gain who can be contacted at Springhill Industrial Estate, Moreton-in-Marsh, Gloucestershire, GL56 9TP.

Information We Collect

Oil Tank Supplies Limited processes your personal information to meet our legal, statutory and contractual obligations, provide you with our products and services or purchase products and services from you. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this policy.

How We Use Customer, Supplier & Sub-Contractor Personal Data – Legitimate Interest – 6(1)(f)

Oil Tank Supplies Limited takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is specified in our Retention Policy and for the purpose(s) specified in this policy.

Personal data we collect from Customers:-

  • Name
  • Organisation Address
  • Position
  • Telephone Number
  • Email Address
  • Financial Data
  • Credit card details – where applicable.

The purposes and reasons for processing customer personal data are detailed below: –

  • We collect your personal data in the performance of a contract to supply goods and services.
  • We collect your personal data to ensure our credit terms are adhered to and payments are made in accordance with agreed credit limits.
  • We use your personal data to obtain financial information to assist in setting account credit limits and payment terms.

Personal data we collect from Suppliers:

  • Name
  • Organisation Address
  • Position
  • Telephone Number
  • Email Address
  • Bank Details

The purposes and reasons for processing Supplier personal data are detailed below: –

  • We collect your personal data in the performance of a contract to purchase goods and services.
  • We collect your personal data to ensure credit terms are adhered to and payments made.
  • We use your personal data to obtain credit references for Oil Tank Supplies Limited.

Personal data we collect from Sub-Contractors:-

  • Name
  • Organisation Address
  • Position
  • Telephone Number
  • Email Address
  • Bank Details
  • CIS Number – If applicable
  • Insurance Details
  • Qualifications
  • Accident Records
  • Financial Data

The purposes and reasons for processing Sub-Contractor personal data are detailed below: –

  • We collect your personal data in the performance of a contract to supply provide services.
  • We collect your personal data to ensure our credit terms are adhered to and payments are made in accordance with agreed credit limits.
  • We use your personal data to obtain credit references for Oil Tank Supplies Limited.

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the site’s functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately, in most cases, there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set

When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

Third Party Cookies

In some special cases, we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, see the official Google Analytics page.

From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.

We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, Twitter, LinkedIn, will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

Your Rights

You have the right to access any personal information that Oil Tank Supplies Limited processes about you and to request information about: –

  • What personal data we hold about you.
  • The purposes of the processing.
  • The categories of personal data concerned.
  • The recipients to whom the personal data has/will be disclosed.
  • How long we intend to store your personal data for.
  • If we did not collect the data directly from you, information about the source.

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified. You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this policy or where there is a legal requirement. Oil Tank Supplies Limited uses approved suppliers to provide certain services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy policy, the data protection laws and any other appropriate confidentiality and security measures.

  • Baldwins (Gloucester) Limited – Financial Auditors.
  • Tech Op Solutions Limited – IT Security.
  • User Fusion Limited – System Updates and Modifications.
  • HMRC – CIS Returns (if applicable).
  • Customers – Subcontractor requests for insurance confirmation, accident records and qualifications held.

Safeguarding Measures

Oil Tank Supplies Limited takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorized access, alteration, disclosure or destruction and have several layers of security measures in place, including: –

  • Protection against unauthorized access to personal data.
  • Two Factor Authentication.
  • Firewall and Malware Protection.
  • Use of approved Suppliers.

As noted in the ‘How We Use Your Personal Data’ section of this policy, we process your personal information under the legitimate interests’ legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests; ensuring that they are proportionate and appropriate.

How Long We Keep Your Data

Oil Tank Supplies Limited only retains personal information as specified in our Retention Policy.

Lodging A Complaint

Oil Tank Supplies Limited only processes your personal information in compliance with this privacy policy and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint to:

Oil Tank Supplies Limited
Steve Gain
Springhill Industrial Estate, Moreton in Marsh, Gloucestershire, GL56 9TP
Tel: 01386 853409 accounts@oiltanksupplies.com

If you are unsatisfied with the outcome of your complaint you have the right to lodge a complaint with the supervisory authority.